Work & Payroll
Payroll Time Card Calculator
Work & Payroll
Payroll Time Card Calculator
Live answer37.50 paid hours37.50 regular · 0.00 OT @ 1.5× · 0.00 OT @ 2× · 0.00 premium/special-rate h · $1500.00 estimated gross pay
37.50 weekly paid hours37.50 regular · 0.00 OT @ 1.5× · 0.00 OT @ 2× · 0.00 premium/special-rate h · $1500.00 estimated gross pay
Advanced pay settingsRates, thresholds, overtime bands and jurisdiction notes
UK statutory holiday accrual4.53 hours accrued from 37.50 paid hours at 12.07%.For zero-hours/casual-style UK work, this is usually more relevant than a statutory wage multiplier. Contract premiums can still exist, but they are employer/contract-specific.
Jurisdiction planning noteUSA (FLSA): weekly overtime after 40 hours at minimum 1.5×; no federal premium for weekends, nights or holidays. Canada: province-specific; statutory holiday work often uses a 1.5× hourly premium, while weekly overtime thresholds can vary from 40 to 44 hours. UK: no statutory premium for bank holidays, nights or weekends; zero-hours/casual-style workers accrue statutory paid holiday at about 12.07% of hours worked. Australia: Modern Awards/EBAs can set casual loading and penalty rates, including Retail Award examples of 150%, 175% and 250%. This is a check model, not legal payroll advice. Individual arrangements may be unique: always check the actual employment contract, employer policy, Award/EBA, union agreement, state/province law and written workplace arrangement.
Live result37.50 paid hours37.50 regular · 0.00 OT @ 1.5× · 0.00 OT @ 2× · 0.00 premium/special-rate h · $1500.00 estimated gross pay
Formula used
Paid shift hours = max(0, shift length hours − unpaid break minutes ÷ 60). Weekly paid hours = sum of paid shift hours. Overtime hours = max(0, weekly paid hours − regular-hours threshold). Regular hours = weekly paid hours − overtime hours. Estimated gross pay = regular hours × hourly rate + overtime hours × hourly rate × overtime multiplier.
This is the method behind the answer, so the result can be checked rather than simply trusted.Live math canvas
Your numbers, formula and explanation together
Payroll Time Card Calculator: 37.50 paid hours. 37.50 regular · 0.00 OT @ 1.5× · 0.00 OT @ 2× · 0.00 premium/special-rate h · $1500.00 estimated gross pay
Formula applied
The exact method behind this answer
CalculationTime keeps the method visible so the number can be checked instead of blindly trusted.
Paid shift hours = max(0, shift length hours − unpaid break minutes ÷ 60). Weekly paid hours = sum of paid shift hours. Overtime hours = max(0, weekly paid hours − regular-hours threshold). Regular hours = weekly paid hours − overtime hours. Estimated gross pay = regular hours × hourly rate + overtime hours × hourly rate × overtime multiplier.- Apply the formulaPaid shift hours = max(0, shift length hours − unpaid break minutes ÷ 60). Weekly paid hours = sum of paid shift hours. Overtime hours = max(0, weekly paid hours − regular-hours threshold). Regular hours = weekly paid hours − overtime hours. Estimated gross pay = regular hours × hourly rate + overtime hours × hourly rate × overtime multiplier.37.50 paid hours37.50 regular · 0.00 OT @ 1.5× · 0.00 OT @ 2× · 0.00 premium/special-rate h · $1500.00 estimated gross pay
Your live breakdown
Current inputs in the calculation
These values come from the controls above and update when the calculator changes.
- Shift 1 length
- 8 hours Enter elapsed shift length before unpaid breaks.
- Shift 2 length
- 8 hours
- Shift 3 length
- 8 hours
- Shift 4 length
- 8 hours
- Shift 5 length
- 8 hours
- Unpaid break per shift
- 30 minutes Deducted from each shift with entered hours.
- Pay-rule mode
- 0 0 custom/general, 1 Australia Retail casual example, 2 United States FLSA weekly overtime example, 3 Canada statutory holiday example, 4 UK standard-rate/holiday-accrual example.
- Base hourly rate
- 40 currency/hour
Resulting answer
37.50 paid hours
37.50 regular · 0.00 OT @ 1.5× · 0.00 OT @ 2× · 0.00 premium/special-rate h · $1500.00 estimated gross pay
- Answer
- 37.50 paid hours
- Live support
- 37.50 regular · 0.00 OT @ 1.5× · 0.00 OT @ 2× · 0.00 premium/special-rate h · $1500.00 estimated gross pay
Assumptions used
What this answer assumes
Planning estimate only. Keep original time-card records before applying payroll rules.
- Weekly entries use start and finish times; the calculator converts each day into elapsed hours before deducting unpaid breaks.
- The same unpaid break deduction is applied to every shift that has entered hours.
- The pay-rule mode, base rate, overtime multipliers and public-holiday multiplier are user-entered planning values, not legal payroll determinations.
- This calculator does not decide legal payroll entitlement, daily overtime, penalty rates, allowances, taxes, superannuation, national insurance, leave loading or jurisdiction-specific rounding rules. Its examples apply daily rules before weekly threshold rules where a jurisdiction mode requires that order.
Master’s Tip
How to use the result well
Master’s Tip: keep the original daily time-card entries beside the weekly total. Apply the governing payroll rule only after raw paid hours are visible, because daily overtime, weekly overtime, break rules and rounding can change the payable result.
Printable record
What belongs in the saved calculation
Save the inputs, result, formula, assumptions, page URL and date together so the calculation can be reviewed later.
- Shift 1 length
- 8 hours Enter elapsed shift length before unpaid breaks.
- Shift 2 length
- 8 hours
- Shift 3 length
- 8 hours
- Shift 4 length
- 8 hours
Visual grid
This result is a slice of the working week
Hours and minutes are micro-time. Mapping them onto a week shows how a simple total becomes part of payroll, breaks, overtime thresholds and workday rules.
Micro-timehours, minutes, shiftsHuman scaledays, weeks, projectsMacro-timemonths, years, calendars
Mapped result37.50 paid hours
Mon7.5hTue7.5hWed7.5hThu7.5hFri7.5hSatrestSunrest
A sterile total becomes clearer when it is placed on the weekly grid: workdays, rest days, breaks and thresholds all become visible.
CalculationTime
Payroll Time Card Report
Report date:
Pay period / worker
| Pay period | May 11, 2026 to May 17, 2026 | Worker | Not entered |
|---|---|---|---|
| Job/client | Not entered | Prepared by | Not entered |
Payroll settings
| Base rate | $40.00/hour | Estimated gross pay | $1500.00 |
|---|---|---|---|
| Weekly paid hours | 37.50 | Regular / OT1 / OT2 | 37.50 / 0.00 / 0.00 |
| Pay-rule mode | Custom / general planning mode | ||
| Planning multipliers | First overtime 1.5× · second overtime 2× · public holiday preset 2.5×. Check the applicable law, state/province rule, Award, EBA, contract, union agreement and employment type. | ||
Time card
| Day/date | Start | Finish | Break | Paid hours | Pay rule applied | Rate breakdown |
|---|---|---|---|---|---|---|
| Monday May 11, 2026 | 09:00 | 17:00 | 30 min | 7.50 | Normal base rate 100% | 7.50h @ $40.00 · $300.00 gross |
| Tuesday May 12, 2026 | 09:00 | 17:00 | 30 min | 7.50 | Normal base rate 100% | 7.50h @ $40.00 · $300.00 gross |
| Wednesday May 13, 2026 | 09:00 | 17:00 | 30 min | 7.50 | Normal base rate 100% | 7.50h @ $40.00 · $300.00 gross |
| Thursday May 14, 2026 | 09:00 | 17:00 | 30 min | 7.50 | Normal base rate 100% | 7.50h @ $40.00 · $300.00 gross |
| Friday May 15, 2026 | 09:00 | 17:00 | 30 min | 7.50 | Normal base rate 100% | 7.50h @ $40.00 · $300.00 gross |
| Saturday May 16, 2026 | 00:00 | 00:00 | 0 min | 0.00 | Normal base rate 100% | 0.00h @ $40.00 · $0.00 gross |
| Sunday May 17, 2026 | 00:00 | 00:00 | 0 min | 0.00 | Normal base rate 100% | 0.00h @ $40.00 · $0.00 gross |
| Weekly total | 37.50 | Custom / general planning mode | $1500.00 estimated gross pay | |||
Method
Paid shift hours = max(0, shift length hours − unpaid break minutes ÷ 60). Weekly paid hours = sum of paid shift hours. Overtime hours = max(0, weekly paid hours − regular-hours threshold). Regular hours = weekly paid hours − overtime hours. Estimated gross pay = regular hours × hourly rate + overtime hours × hourly rate × overtime multiplier.
- Convert all seven start and finish rows into elapsed shift hours, including Saturday and Sunday. The current week totals 40.00 elapsed hours before unpaid breaks.
- Subtract unpaid breaks: 2.50 break hours are deducted, leaving 37.50 paid hours.
- Apply the selected rule mode: daily band plus selected premium/special-rate rows. The visible split is 37.50 regular hours, 0.00 first-overtime hours, 0.00 second-overtime hours and 0.00 premium/special-rate hours.
- Premium/special-rate rows are included in total paid hours; they are not extra hours added on top. They change the rate applied to those hours so Saturday, Sunday or special-day work does not disappear from the proof.
- Using the current base rate of $40.00/hour, the gross estimate applies the selected overtime and special-rate multipliers for a displayed estimate of $1500.00 before taxes, allowances, deductions or final payroll compliance checks.
Assumptions
- Weekly entries use start and finish times; the calculator converts each day into elapsed hours before deducting unpaid breaks.
- The same unpaid break deduction is applied to every shift that has entered hours.
- The pay-rule mode, base rate, overtime multipliers and public-holiday multiplier are user-entered planning values, not legal payroll determinations.
- This calculator does not decide legal payroll entitlement, daily overtime, penalty rates, allowances, taxes, superannuation, national insurance, leave loading or jurisdiction-specific rounding rules. Its examples apply daily rules before weekly threshold rules where a jurisdiction mode requires that order.
Notes
Use this space on the printed report for client, supplier, classroom, job-location, measurement, quote or approval notes.